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District
Events Resource Team
MISSION: Establish, document, implement and maintain defined processes, that
effect maximum efficiency in planning and implementation of district events, that result in a high quality
event to meet the
expectations of the attendees and the District Governor, while establishing the
highest cost-value relationships possible.
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TEAM MEMBERSHIP
CONTACT E-MAIL
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● The Boss - Current District Governor |
● Gary Frisch, Lead
Registrar |
● Dale Flowers,
Graphics Specialist |
● Gary Fletcher,
OnLine Software |
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● Gary Fletcher,
Chair / PowerPoint |
● Lynn Hoffman,
Lead A/V Tech |
● Karen Hoffman,
Computer Tech |
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● Dave Trefz,
Facilities Lead |
● Bill Leeper,
PDG Mentor |
● Pat Madison,
Sound Tech |
● Others as
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RESPONSIBILITIES
All team members work closely with the various event
chairs to ensure that all parties involved are clearly
aware of the tasks that are to be performed by the DERT and those to be done by
the event planners/club members.
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Registration Team |
Promotion Team |
Facilities Team |
Planning,
oversight and possible processing of all aspects of an event that relate to the registration of
members, including but not limited to:
- Design of Registration form
- Providing registration requirements to
the Promotion team for mailing to Rotarians
- Data entry and processing of all
registrations using the software provided by the District.
- Managing the registration tables and
processes at the event.
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Design,
scheduling, and coordination of all steps necessary to communicate
event information to Rotarians in a timely manner, including but not
limited to:
- Working with the current District
Governor for a "theme" that will be carried through to all aspects of the
promotion of the district conference.
- Provide information to the District
Webmaster for use on a District Conference Website.
- Develop due date schedule for all
materials, printing dates, mailing dates, etc.
- Provide staffing for stuffing and other
processes necessary to get materials to Rotarians.
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Working with
facilities (venue) personnel in the areas of all needs for the event, including
coordination with those speaking, or in need of facility services. The areas of
responsibly include, but are not limited to:
- Audio Visual needs
- Coordination of all rooms needed for
meetings and attendees
- Coordination with DG on meals
- Negotiation with meeting facility
personnel of all items involving costs.
- Channel for all request involving items
at facility that will be a charge item by the facility.
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